Clerical Assistant

Student Services and Systems 

Student Registry team are looking for student helpers, available to work 20 hours minimum, to assist with Winter Graduation 2024. 

Have you got good communication skills? Are you conscientious and able to work well in a team? Then there may be an opportunity for you to perform a very important role in supporting the University?s Winter Graduation 2024. 

These posts are expected to be available from Monday 2 December to Friday 13 December.

Various duties to include - assisting in preparation of graduation brochures/parchments, preparation of the graduation hall, assisting guests and graduands on the day, and other tasks as identified by Student Registry Leads. Working hours will be from 8am - 4pm, unless otherwise specified, during the graduation period. 

It is a requirement of this post that applicants are currently registered and attending a course at Queen's University Belfast for the academic year 2024/25 and for the full period this post is available, otherwise the application will not be considered. 

Applicants must be available for a minimum of 20 hours during each week of the post. Please only submit an application if you are available to commit to this minimum. 

Where applications exceed the required number, appointment for this position will be by random selection.

It is a requirement of this post that applicants are currently registered and attending a course at Queen's University Belfast for the academic year 2024/25 and for the full period this post is available, otherwise the application will not be considered. 

• Organisation skills 
• Punctual and reliable 
• Able to work well as part of a team 
• Excellent communication skills - you will need to be welcoming and friendly!

About us

King?s Legal Clinic aims to improve access to justice and educate King?s students by providing free legal advice to members of the public through its Legal Advice Clinic and working with local and international organisations on research and justice projects. 

About the role

The Legal Clinic Coordinator will work under the Legal Clinic Manager to help with the day-to-day project management and administration of the Dickson Poon School of Law?s award-winning Legal Clinic, King?s Legal Clinic. 

The Legal Clinic Coordinator provides project management and high-level administrative support to Legal Clinic Manager, Director and Supervising Solicitors at King?s Legal Clinic (?the Clinic?). The role holder must have relevant professional legal experience, excellent organisational, IT, and communication skills and an ability to relate to and work with a diverse range of students, partner organisations and clients.  

A key function will be the day-to-day coordination and administration, a of King?s Legal Clinic. This will include: 

• Supporting the smooth running of the day-to-day operations of the Legal Clinic.
• Supporting the students with dealing with initial enquiries from members of the public, preparing case summaries, and support the supervising solicitors with triaging cases in a range of clinics
• Liaising with law firm partners to arrange suitability checks and clinic rotas 
• Booking client appointments, and managing and maintaining the digital case management system including data input 
• To oversee day and some evening clinics and provide support and IT assistance to Students, Partners, and Clinic staff
• Liaising with members of the public, the legal profession and voluntary organisations. The post holder will also be involved in the delivery of training to students on Clinic procedures. 
• To support in the collation of data for reports, including the annual report 
• Carry out the day-to-day financial administration and processing as necessary.

The position is likely to be of particular interest to a well-organised, proactive individual with experience of working in a busy legal environment, in particular a University Legal Clinic or Law centre, with good academic qualifications and interest an in access to justice.

This is a full-time post (35 Hours per week)

The role is based on the Strand campus

The Dickson Poon School of Law embraces equality, diversity and inclusion. We attract students and staff from across the world, from many different backgrounds, with a variety of ethnicities, religions, and sexual and gender identities. We promote flexible working as a key enabler of inclusion. We particularly encourage and welcome applications from women, Black, Asian and Minority Ethnic (BAME) candidates, and from candidates who are LGBTQ+ and/or have a disability. 

Law Degree or Degree and demonstrable experience of the provision of legal services

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1.      Law Degree or Degree and demonstrable experience of the provision of legal services

2.      Demonstrable knowledge and understanding of the English legal system, data protection requirements and professional standards applicable to legal service providers

3.      Excellent written and verbal communication skills, including the ability to draft correspondence and documents with a high level of accuracy for diverse audiences

4.      Excellent administrative support and IT skills including use of Microsoft Office, Microsoft Teams, Excel and knowledge of how to operate a legal case management system.

5.      Previous employment or experience in a law firm, legal advice or information service provider, charity, non-governmental organisation, government department, or Higher Education, or in a role that involves frequent contact with members of the public in relation to legal issues.

6.      Experience (including volunteer experience) of management or administration or other support of community projects at local, national or international level.

7.      Ability to work both independently and collaboratively as part of a team

8.      The ability to communicate and work with individuals at all levels, including the Clinic?s partner and service users, from a wide range of backgrounds, from vulnerable and diverse communities where English is a second language

Desirable criteria

1.      Experience of administration and coordinating in a University Legal Clinic.

2.      Knowledge of and skill in composing and managing web content and/or organisational social media account

We are seeking a motivated and dynamic Research Assistant to support the co-creation of artifacts and facilitate a hands-on workshop as part of the Crossing Boundaries: Celebrating Linguistic Diversity event at King's College London. This exciting initiative is designed to explore the rich world of linguistic diversity, specifically focusing on how different languages express motion and spatial relationships. Participants will engage with motion verbs across a variety of ancient and modern languages, gaining insights into the cultural and linguistic contexts that shape our understanding of movement and space.

A key feature of the event is the creation of the Paths of Motion art installation, which will serve as a visual representation of this exploration into linguistic diversity. The installation will feature various art pieces co-created by the participants, symbolizing how language and movement are intertwined. As a Research Assistant, you will play a crucial role in facilitating the co-creation process during the workshop, helping participants contribute their own creative interpretations of motion and language. Paths of Motion will reflect the diverse linguistic perspectives of the participants, offering a unique and interactive visual experience that celebrates both the diversity of language and the creative contributions of everyone involved. 

The artwork will be created in both a digital format for online accessibility and as a physical piece, proposed for addition to King's Curiosity Cabinet. The dual format will ensure that Paths of Motion serves as both a tangible asset within the university and a readily accessible digital resource that can reach a wider audience.

Key Responsibilities:

• Assist in facilitating a collaborative workshop where participants will contribute to the creation of an art installation, reflecting linguistic diversity.
• Help guide participants through the co-creation process, ensuring a smooth and engaging experience.
• Support the event team in managing and organizing materials and resources for the workshop.
• Work closely with the project team to ensure the integration of participant contributions into the final artwork.
• Provide assistance in setting up and preparing the workshop space prior to the event.

Please note:

The event lasts for four hours, including the lunch break. As the art installation will be created only in the second part of the event (two hours), we will be paying for three extra hours as you will have to attend up to three meetings with the organiser(s) to discuss, define, and check the progress of your concept for the art installation. These will all happen between February and the date of the event.

Useful information for your application:

If you have any initial thoughts or ideas about how you would contribute to the workshop, please feel free to include them in your cover letter. We value creative contributions and are open to innovative approaches.

A background in arts, graphic design, or related fields is required. 

• Previous experience in art facilitation, workshop facilitation, or co-creation projects.
• Strong communication and organizational skills.
• Ability to work effectively with a diverse group of participants.
• Ability to work independently as well as part of a team.
• A keen interest in cultural diversity and language-related projects is highly desirable.