Assistant Producers

Job Description

Are you passionate about producing live events, gaining hands-on experience, and working alongside industry professionals? Queen Mary's Centre for Creative Collaboration is offering an exciting Assistant Producer role for Spring 2025. This is a fantastic opportunity to gain real-world experience in event production and make meaningful contributions to campus based cultural events at Queen Mary University of London.

No prior experience is needed, and this opportunity welcomes people from all subject disciplines at Queen Mary.

The Assistant Producer role provides a unique opportunity to work on the production of a co-created arts and culture festival in BLOC in Arts One. You'll gain direct experience in project management, event coordination, and creative production, all while collaborating with experienced arts and cultural producers from local community organisations.

This year Assistant Producers will be involved in co-creating a short film festival with UK Asian Film Festival, producing a mini-Mela with local Bengali heritage organisation for Swadhinata Trust and in curating an evening of music and poetry inspired by the history of the People's Palace at QMUL.

You'll be involved in all stages of event production, from planning and logistics to delivery and evaluation. The role offers a great opportunity to develop skills in creative collaboration, problem solving, communication and event production.

Main Duties and Responsibilities

1. Event Planning & Coordination:

• Support the preparation and logistics for live events, ensuring effective communication between internal teams, artists, and external partners.
• Assist with event documentation, project timelines, and risk management strategies to ensure smooth event execution.

 2. Creative Development:

• Contribute to the creative programming of the festival, helping curate performances, workshops, and public engagements.
• Provide input on how events can foster audience engagement and reflect the cultural and creative goals of the QM Centre for Creative Collaboration.

3. Logistics & Venue Management:

• Work on the logistics of venue setup, technical requirements, and coordination with suppliers and vendors.
• Manage rehearsal schedules and support artists and/or performers during events.

4. Marketing & Audience Engagement:

• Collaborate with the marketing team to create promotional material, engage audiences on social media, and boost event visibility.
• Assist with audience services, including registration, inquiries, and ticketing on event day.

5. Post-Event Evaluation:

• Help gather and analyse feedback from attendees, artists, and team members to improve future events.
• Contribute to reports on event outcomes, lessons learned, and any improvements for the next production cycle.

Whats on offer?

As an Assistant Producer, you will have the chance to:

• Work closely with professionals across various departments in the creative and cultural sector.
• Develop practical skills in event production, including creative programming, project management, and stakeholder engagement.
• Enhance your CV with real-world experience from a recognised academic and cultural institution.

This role will provide you with insight into the world of cultural event production and allow you to contribute to projects that have a meaningful impact on both the Queen Mary community and its wider public audience.

Details of the Work:

• You'll be part of the production team responsible for delivering a festival at Queen Mary University.
• The role will involve collaborating with internal teams and external artists, ensuring smooth event delivery.

Important Dates:

You must be available for the following workshop times to apply:

Monday Jan 13th 4.30pm-6.30pm

Monday Jan 20th 4.30pm-6.30pm

Monday Jan 27th 4.30pm-6.30pm

Monday Feb 3rd  4.30pm-6.30pm

Monday Feb 10th  4.30pm-6.30pm

Monday Feb 17th  4.30pm-6.30pm

Monday Feb 24th  4.30pm-6.30pm

Monday March 3rd 4.30pm-6.30pm

Weds March 5th 2pm-6pm

• This opportunity is open to 2nd-year students, 3rd-year students, and graduates within 12 months of study at Queen Mary University.
• Unfortunately, 1st-year and postgraduate students are not eligible for this position.

Questions for supporting letter:

• What course you are studying? What year are you in? If recent grad, how many months since you left QM?
• Why are you interested in applying for Assistant Producers?
• What skills and experience are you hoping to gain?
• Which of the three projects this year are you most interested in being a part of, and why? (UK Asian Film Festival, Swadinata Trust mini-Mela or People's Palace poetry and music)
• Do you have any questions for us, or is there anything else you'd like us to know?