Research Assistant

Working with the Director of HR Operations, Head of Contingent Workforce and Procurement Directorate, this role will be responsible for sourcing, collecting, organising, analysing and interrogating all recruitment related spend category data. Findings will be reconciled to recruitment outcomes so that the spend can be attributed to contingent worker salaries and fees, agency placement fees and advertising related recruitment costs, with the overall aim to reduce spend on non-permanent agency costs. All data and analysis to be the presented and translated into information and insight that meets the needs of various stakeholders across the university and will contribute to a drive to reduce overall costs.  

This is a hybrid position, you will be expected to work in the office 2 days per week. 

None

The job holder will source and gather data from known/standard sources - manipulating routine data so it can be interpreted by others. They may be required to select the most appropriate procedure, technique or approach to conduct analysis and research, deciding how to undertake the work as well as analysing, identifying, and interpreting trends. The job holder will be expected to have excellent understanding of specialist tools to extract the data needed as well as an advanced knowledge of Excel, Power BI, Tableau etc. 

•  Work with HR and Procurement teams to investigate and identify all agency and advertising recruitment spend using a variety of systems and platforms. 
• Work with the Recruitment advisers to ascertain the actual status and outcome of all current vacancies.  
• Collaboratively work with internal and external stakeholders to investigate and review the data required to complete the objective of reducing agency spend within Kings for non-permanent staff. 
• Identify activity data for each vacancy advertisement, including views, impressions, applications, shortlisted candidates, and placements, to ascertain value for money and inform future decisions. 
• Produce visualisations and reports (using tools like Tableau, Power BI, and SQL) and present findings to both technical and non-technical stakeholders in a clear, actionable manner showing usage data and trends to inform future sourcing and hiring decisions.  
• Create data dashboards, graphs and visualisations 
• Work with the recruitment team to incorporate data capture and analysis.  
• Support Manager with data analysis for all activity with all external providers. 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post. 

Essential criteria 

​Experience using PowerBI for data analysis and reporting   

​Strong technical skills in data analysis, optimisation, and dashboard creation.  

​Strong analytical skills, with the ability to interpret and synthesise large data sets.  

​Experience of collaboratively working with internal and external stakeholders. 

​Excellent communication and problem-solving abilities.  

​Problem-solving skills with the ability to troubleshoot data issues and improve reporting processes.  

​Strong attention to detail and commitment to data accuracy. 

​Desirable criteria 

​Experience in the higher education sector or a similar environment.  

​Experience working with other data visualisation tools and methodologies. 

To be a model for Year 2 MBBS students to perform a 12-lead electrocardiogram (ECG). You will be required to lie on a couch for up to 2 hours (inclusive of breaks) with the torso exposed so the students can practice performing an electrocardiogram. This task involves placing adhesives and electrodes on the surface of the exposed chest wall to obtain a tracing of your heart's electrical activity. The students will operate the machine to obtain the ECG and interpret the findings. Each session is divided into two 45 minute segments with about 15 students per session. The students will rotate during the session to enable them all to operate the ECG machine and practice placing the electrodes on the chest wall at the correct positions. The session is facilitated by a medical education fellow.

No qualifications required.

No experience or skills required.

THIS ROLE IS NOT SUITABLE FOR CURRENT STUDENTS; STUDENT APPLICATIONS WILL NOT BE CONSIDERED DUE TO WORKING HOUR LIMITS.

Main duties and responsibilities

• Assist in the coordination and development of the Student Ambassador Scheme, ensuring efficient management of the booking process, timesheet submission, expense processing, and engagement reporting
• Provide logistical and administrative support to the Student Recruitment and Widening Participation (WP) team, coordinating events and activities, ensuring representation at both regional and national levels.
• Support the delivery of the Enquiry Management and Campus Tours project, including assisting with the onboarding, training, and allocation of tasks for Student Ambassadors
• Occasionally deliver presentations, workshops, and advice sessions to schools and colleges, both regionally and nationally, to raise awareness and support recruitment efforts. This may also include representing the university at National and Postgraduate Fairs.
• Engage with schools and colleges as required by management, delivering pre-prepared content to support outreach and recruitment.
• Support the evaluation and monitoring of the Student Recruitment and WP team by collating and reporting data on key Outreach KPIs.
• Assist in the planning and execution of Queen Mary?s major external events, such as Offer Holder Days and Open Days, which may involve compensated out-of-hours work.
• Act as an advocate for the University?s brand, ensuring its visual and verbal identity are consistently applied across all communications and activities.
• Stay updated on relevant legislation, including GDPR, CMA, and ASA requirements, ensuring all activities align with these regulations.

The above list of responsibilities is not exhaustive and the jobholder may be required to undertake other duties commensurate with the level of the role, as reasonably requested by their line manager.

A level qualifications (or equivalent), or equivalent relevant experience - Essential
Educated to degree level in a relevant field or equivalent experience - Desirable

• Experience of working within the Higher Education sector in a similar role - Desirable
• Experience in the management of student ambassadors or volunteer groups - Desirable
• Experience of communicating with a wide range of audiences - Essential
• Experience of organising small to medium scale events from briefing to delivery - Desirable
• Experience of delivering training or workshops for student groups - Desirable
• Strong technical ability in using CRM systems or other platforms to record customer enquiries and execute marketing campaigns - Desirable
• Excellent editorial (writing, proofing) and numerical skills - Essential
• Excellent IT skills including use of Microsoft packages in using email, spreadsheets, presentation software and word processing - Essential
• Proven analytical and problems solving capacity - Essential
• Able to work effectively independently and as part of a team - Essential
• Able to advise prospective students and their families of possible study options in a knowledgeable and professional manner - Essential   
• The nature of this role will mean the postholder may be required to work evenings and weekends as well as travel on a national basis (for which TOIL will be given), as such a flexible approach to working during unsociable hours is needed - Essential
• This post is subject to an enhanced DBS check - Essential 
• *The ability to meet UK ?right to work? requirements. - Essential
• The ability and willingness to work evenings and weekends as required - Essential