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Event Assistants
Job Description
This is a zero hours contract, events are on an ad hoc basis, we cannot guarantee hours every week.
Student Event Assistant with QM Venues
QM Venues manages all internal and external events in QMUL spaces. As event assistants, you would be supporting our team in managing events, supporting our clients and ensuring all our events are run safely and smoothly.
You will be managed by members of the operational team for QM Venues, with a clear manager for each event you work.
Roles might include:
- Welcoming visitors to a venue and controlling entry into a space.
- Acting as an usher during an event in the Great Hall to ensure compliance with relevant legislation, local authority rules for theatre management and fire safety procedures
- Clear communication with the duty manager and other team members via the use of 2-way Radios.
- Staffing a cloakroom/registration point.
- Assisting with the set-up/break-down of an event.
- Supporting our clients during an event that a Venues team member cannot attend.
- Supporting hospitality team at large scale events serving food and beverage when required.
Qualifications
.
Skills
Skills you will need:
- Communication Skills - the ability to verbally pass on information to others. Being able to efficiently communicate tasks that need to be completed and any issues that may arise.
- An interest in Events, Arts, - a genuine interest in working with and for a wide variety of professionals visiting QM for reasons such as conferences, arts and culture projects and student events.
- Proactivity and use of Initiative - the ability to act in advance, plan ahead and carry out duties in a forward-thinking manner. Ability to work unsupervised.
- Problem solving - the ability to be flexible and respond to any challenges that arise.
- Attention to detail ? being vigilant during events to ensure event managers and clients are supported and events are run safely.
- Motivation ? the ability to achieve key goals.
- Time management skills - Ability to work at the required time given by managers and time keep during events.
- Enthusiasm ? a genuine interest in event management and hospitality.
- Team working skills ? ability to collaborate, work well with others, lead and follow.
You will be expected to:
- Understand the complexities of each type of event depending on size, client needs, timing and collaboration with other departments.
- Confidently communicate with external guests for events, including welcoming guests, assisting with seating arrangements, distribution of programmes/materials and safely clearing venues when needed.
- Present yourself in a smart manner and wear uniform provided or follow a dress code where required.
- To behave accordingly when working at events to ensure a professional and positive image is always conveyed. Eating, drinking, smoking and the use of mobile phones when on duty is not permitted.
You will receive training in:
- Fire Marshalling for events and other emergency situations.
- Basic technical training for lecture theatres, radios and other equipment.
- Front of house skills, including ticketing, box office and ushering.
Application Process
- Once your application is received, you may be invited to a group interview for the Venues team to meet you and assess necessary skills.
- Upon appointment, you will be expected to attend the mandatory training before you are able to work any events.
- After this, you will be able to put yourself forward for shifts and events.
MORE JOBS LIKE THIS
THIS ROLE IS NOT SUITABLE FOR CURRENT STUDENTS.
Entrepreneurship sits at the core of QMUL and plays a vital role in driving innovation, creativity, and problem-solving. As part of our growing focus on entrepreneurial culture, we are expanding activities and events that inspire students and staff to explore new ideas, build valuable skills, and connect with like-minded entrepreneurs. To support this mission, we are seeking a dynamic Entrepreneurship Events and Activity Assistant to work closely with our Enterprise Team and Associate Director of Entrepreneurship in planning and executing a wide range of engaging initiatives.
Key Responsibilities
Event Planning & Execution:
- Assist in the planning, coordination, and execution of entrepreneurial events, including workshops, training sessions, showcase and networking events.
- Provide logistical support before, during and after entrepreneurial events to facilitate effective communication with speakers and the entrepreneurial community.
- Venue & Resource Management: Book and manage rooms, catering, and required resources for events to ensure smooth operations.
Marketing & Promotion:
- Promote events across the university using newsletters, social media, and student networks to maximise participation.
Administrative Support:
- Maintain event schedules, track attendance, gather feedback, and support budgeting and reporting activities.
Benefits
- Gain hands-on experience in event planning, project management, and stakeholder engagement
- Expand your professional network
- Develop valuable skills (e.g. leadership, project management) that will enhance your resume and contribute to your personal and professional growth
- Flexible working hours designed to accommodate your academic commitments
If you are ready to take on this exciting role and contribute to a thriving entrepreneurial culture, we encourage you to apply!
Qualifications
.
Skills
- Experience in organising events or managing projects, ideally in a university setting
- Familiarity with room booking processes and campus event logistics is desirable
- Strong communication, organisational, and problem-solving skills
- Ability to work independently, manage multiple tasks, and meet deadlines
- Enthusiasm for entrepreneurship and desire to play a vital role in fostering innovation within our QMUL community
Entrepreneurship sits at the core of QMUL and plays a vital role in driving innovation, creativity, and problem-solving. As part of our growing focus on entrepreneurial culture, we are expanding activities and events that inspire students and staff to explore new ideas, build valuable skills, and connect with like-minded entrepreneurs. To support this mission, we are seeking a dynamic Entrepreneurship Events and Activity Assistant to work closely with our Associate Director of Entrepreneurship and the Queen Mary Innovation (QMI) Team in planning and executing a wide range of engaging initiatives
Key Responsibilities
- Event Planning & Execution: Assist in the planning, coordination, and execution of entrepreneurial events, including workshops, training sessions, showcase and networking events. Provide logistical support before, during and after entrepreneurial events to facilitate effective communication with speakers and the entrepreneurial community.
+ Venue & Resource Management: Book and manage rooms, catering, and required resources for events to ensure smooth operations. - Marketing & Promotion: Promote events across the university using newsletters, and student networks to maximise participation.
- Administrative Support: Maintain event schedules, track attendance, gather feedback, and support budgeting and reporting activities.
- Innovative Contributions: Suggest and develop new ideas to foster an engaging entrepreneurial environment on campus.
- Time commitment: 1 day per week over the first 3 months (Feb to April) and 3-4h per week from April to July with the understanding that specific event dates will require increased availability to ensure successful execution.
Benefits:
- Gain hands-on experience in event planning, project management, and stakeholder engagement.
- Expand your professional network.
- Develop valuable skills (e.g. leadership, project management) that will enhance your resume and contribute to your personal and professional growth
- Flexible working hours designed to accommodate your academic commitments
If you are ready to take on this exciting role and contribute to a thriving entrepreneurial culture, we encourage you to apply!
Qualifications
Current QMUL Student
Skills
- Experience in organising events or managing projects is highly desirable.
- Familiarity with room booking processes and campus event logistics is a plus.
- Strong communication, organisational, and problem-solving skills.
- Ability to work independently, manage multiple tasks, and meet deadlines.
- Enthusiasm for entrepreneurship and desire to play a vital role in fostering innovation within our QMUL community.
The student welcome team is looking for student assistants to join us in welcoming new students to London Met (Holloway campus) this Spring.
Duties include:
- Signposting students to key classrooms, school offices and events spaces
- Helping to manage queues in busy areas
- Supporting the welcome team with occasional campus tours or working on our help desk
Please respond to this advert indicating your availability to work between 27 January and 7 February 2025.
- You must also attend a training session on Friday 24 January at either 11am-12pm or 2pm-3pm
- Please note we can only offer positions to those who have fully completed right to work checks with Met Temps.
- We can offer up to 20 hours to each assistant per week, but we cannot guarantee this amount of hours.
Qualifications
Current London Met student or recent graduate can apply
Skills
- Friendly and approachable
- Proactive and enthusiastic
- Knowledge of university campus
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