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Office, Clerical & Administration

Administrative Assistant CARES

£25,642 - £25,642
England-London
Temporary / Interim
 

Job Description

Overview 



CARES is the recently established research arm of the London Met Lab. The Centre focuses on empowerment and community engagement, identifying opportunities to collaborate and co-design research into the challenges faced by Londoners, working closely with out civic partners. The Centre aims to provide opportunities for our staff and students to give back to our city and contribute to its success.  



Our mission is to critically develop interdisciplinary and system wide solutions to institutional reform, policy change and delivery issues, and to creatively enhance the economic potential to deliver social and planetary justice to service users and stakeholders.  



CARES Values and Ethos 





  • Empowering: We design solutions and practices that are based in relational ethics of care, contemporary relational and collaborative management models. In our applied research, we work with our local communities.  




  • Inter-disciplinary: We actively seek to attract colleagues and students from all disciplinary backgrounds and recognise the importance of tackling society’s challenges from multiple perspectives to yield sustainable solutions. 




  • Collaborative: We support collaboration internally and externally and develop a community of practice where researchers at all stages in their careers can thrive. 




  • Social Justice Focused: We focus on addressing systemic problems through empowerment and social justice. 





CARES aims to develop effective methodologies that empower citizens to be part of these systemic changes. We are impact driven and seek to elevate the lived experience or individuals and communities into actionable policy recommendations, at the same time as translating complex policy and frameworks into usable knowledge for community groups and networks.  



The Role 



We need an Administrative Assistant to support the CARES Leadership team (Co-Directors Prof. Diana Stirbu and Dr. Torange Khonsari, and Deputy Director Dr. Stephen Hills) to deliver a complex programme of activities in 2024.  



The Administrative Assistant will help with the following: 




  • Organisation of project activities  


  • Work closely with the leadership team and offer the organisational support needed in programming and delivery of the Centre’s activities. 




  • Organise CARES membership meetings, and events, keep minutes and support follow-up. 




  • Ensure that milestones and deadlines are clear for each member of the leadeeship team. 




  • Ensure that the CARES Teams site, SharePoint and Calendar is well organised.




  • Planning and managing resources  




  • Produce and monitor project Gantt chart and workflows for the various strands of activities of the Centre 




  • Organise and monitor expenses, submitted bids and CARES projects timelines, with direction and supervision from directors. 




  • Communication 







  • Support CARES communication and support stakeholder communication. 




  • Support the development of the CARES website, with basic editing on project pages. 




  • Coordinate CARES newsletter and sharing its content externally 







  • University / School profile 







  • As appropriate, liaise with relevant internal and external contacts/organisations in related areas of CARES Activity. 





Qualifications

Graduate or post-graduate studies



This is a great opportunity for a graduate student who wants to develop their administrative skills. 



Skills

Skills 



We are looking for someone with good skills in working with: 



Microsoft 365 (SharePoint, One Drive, Teams, Outlook, Calendar) 





  • Microsoft Excel 




  • Microsoft Word 




  • Microsoft PowerPoint 





We are looking for: 





  •  good communicator who can take notes and synthesise complex information effectively; 




  • an individual with good organisational and planning skills; 




  • a someone confident in dealing with internal and external stakeholders of the project. 




  • Knowledge in collaborative and participatory methods of engagement





No teaching is required for this role. 



 

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Dietetics OSCE Invigilation 27th March 2025

£28,704 - £28,704
England-London
Office, Clerical & Administration
Temporary / Interim

Key responsibilities   

  • To support the Lead Invigilator/ Staff Lead in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.  
  • To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station. 
  • Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment). 
  • To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.   
  • To invigilate the examination circuits and guide students between stations during the exam.  
  • Direct examiners, patients, simulated patients to the correct stations. 
  • Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently. 
  • To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.  
  • To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout 
  • To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner. 
  • To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.   


Qualifications

N/a



Skills

Experience of Clinical Examination Invigilation

Research Administrator

£41,828 - £41,828
England-London
Office, Clerical & Administration
Temporary / Interim

The post holder will primarily manage activities relating to the randomisation service and electronic data capture (EDC) system,  such as taking responsibility for user access and password management, data export, circulating documents for signature, receiving and processing Serious Adverse Event (SAE) forms relating to a portfolio of trials, reviewing the content of such notifications and processing them according to regulatory requirements, co-ordinating of King?s Trials Partnership activities and managing document version control and tracking within the KCTU.



Qualifications

Degree level qualification or equivalent professional experience (a subject with either a major health related component e.g. biology, psychology, or of relevance to administration e.g. accounting, business management, NHS management would be desirable



Skills

To act as the main point of contact for approximately 100 clinical trial teams currently using the KCTU randomisation service and electronic data capture system (EDC)

  • To process requests for user access to IT systems supporting the KCTU portfolio of trials accurately and promptly, with due care and attention
  • Manage activities relating to randomisation and EDC system, keeping accurate auditable records
  • To process Serious Adverse Event (SAE) reports in accordance with KCTU SOPs
  • Occasionally, to process Emergency Code Break notifications in accordance with KCTU SOPs
  • To receive and resolve queries relating to the above during the life of each project 
  • To provide administrative support to the King?s Clinical Trials Unit Operational Director and Business Manager along with other KCTU staff as needed
  • Manage activities of the KCTU in line with KCL policy and procedures and with the Standard Operating Procedures of the Clinical Trials Unit
  •  To participate in inspections of the KCTU by sponsor auditors, regulatory authorities and others, ensuring key documents are readily available
  • To ensure that the KCTU?s website is kept up to date and that the information is accurate
  • Responsible for providing a professional, accurate and efficient service to a wide range of people including study teams, colleagues and external agencies
  • Ensure compliance with GCP, regulatory legislation and ethical frameworks in respect of working practices
  • Liaise with a wide range of internal and external clients to ensure requests for user access to KCTU IT systems are processed swiftly, which will involve explaining complicated procedures on how to obtain access
  • Being mutually supportive and covering duties as necessary during colleagues absences and at time of additional pressure, as directed

 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

MBBS OSCE Invigilation 23rd 24th April 2025 Guys Campus

£28,704 - £28,704
England-London
Office, Clerical & Administration
Temporary / Interim

MBBS OSCE Invigilation 23rd & 24th April 2025 (08.00 til 13.00 PM) Guys Campus

Key responsibilities   

  • To support the Lead Invigilator/ Staff Lead  in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.  
  • To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station. 
  • Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment). 
  • To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.   
  • To invigilate the examination circuits and guide students between stations during the exam.  
  • Direct examiners, patients, simulated patients to the correct stations. 
  • Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently. 
  • To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.  
  • To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout 
  • To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner. 
  • To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.   


Qualifications

N/a



Skills

N/a

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