Alumni Admin Assistant

For current University students ONLY

About Queen Mary

At Queen Mary University of London, we believe that a diversity of ideas helps us achieve the previously unthinkable.

Throughout our history, we?ve fostered social justice and improved lives through academic excellence. And we continue to live and breathe this spirit today, not because it?s simply ?the right thing to do? but for what it helps us achieve and the intellectual brilliance it delivers.

Queen Mary?s commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. To support students to participate in this internship, we are able to provide some support towards travel and accommodation.

Have you ever wondered what a research career is like? Do you have questions about cancer diagnosis and how we can make things better for patients? We are looking for an undergraduate student to take part in an NIHR Undergraduate Internship summer 2025.

The internship will take place within the MODE Study (Non-cancer diagnoses and their potential for missed opportunities in symptomatic cancer diagnosis: a mixed methods study) team at Queen Mary University of London. The MODE study is using qualitative and quantitative methods to understand when non-cancer diagnoses (?interim diagnoses?) before a cancer diagnosis, represent missed opportunities to diagnose cancer.

The successful candidate will be involved in the planning, preparation and running of a stakeholder event which aims to identify targets for future interventions for reducing delays in cancer diagnosis. This could include: contributing to data analysis, working with patient and public representatives to create and test accessible summaries of the study findings, and supporting discussions at the event. 

You will be working closely with a team of researchers, clinicians and people with lived experience, as well as meeting with a range of experts at the event. Training and mentorship will be provided in the relevant skills required to complete these projects. This will be an excellent opportunity to gain research and science communication experience, build your professional network, and contribute to a significant area of research and public health. 

The internship position will last 8 weeks, and will be expected to take place between July and September 2025.

Learning objectives for the role

Research skills and insights:

• Qualitative data analysis
• Mixed-methods evidence synthesis
• Academic paper writing
• Incorporating patient and public perspectives into research 
• How research is translated into impact

Transferable skills:

• Communicating complex information to a broad audience, including researchers, clinicians and members of the public
• Gathering views and reaching consensus across a range of stakeholder groups

Main duties and responsibilities of the role

• To collaborate with project leads on planning, preparing and running an event to develop ideas for reducing missed opportunities in cancer diagnoses in primary care.
• To assist in data analysis and evidence synthesis.
• To contribute to the preparation of audio, video or written summaries of the research findings.

Must be a currently enrolled undergraduate student with at least one year of study remaining.

Essential:

• Must be a currently enrolled undergraduate student with at least one year of study remaining.
• Interest in cancer diagnosis and/or primary care. 
• Enthusiasm for learning and willingness to take on new challenges
• Comfortable using common software tools, such as Microsoft Office
• Experience of managing a varied workload and meeting tight deadlines
• Excellent oral and written communication skills, and attention to detail
• Ability to work independently as well as collaboratively within a team

Desirable:

• Understanding of qualitative research and analysis
• Experience in report writing, writing for publication, or other science communication

The Student Ambassador Admin Assistant is responsible for a range of administrative duties to ensure the efficient running of the Student Ambassador programme, as well as supporting with other administrative tasks for the Widening Participation and Outreach team. Tasks include:

• Act as a point of contact for the student ambassador scheme, and anyone booking ambassador via email, over the phone or in person
• Upload jobs onto our employment portal, HEAT, and booking appropriate ambassadors for jobs.
• Managing the student ambassador mailbox ? answering emails and responding in a timely manner.
• Support with the recruitment and training of new cohort of Student Ambassadors.
• Book meeting rooms for colleagues and supporting with administrative duties in line with the work of the team.
• Organise and update office databases
• Respond to questions and requests for information
• In addition to the role there will be opportunities to gain experience supporting taster days, talking about your experiences as a student and being a positive role model to prospective students.

To apply please make sure you submit a supporting statement on how you fit the essential skills and experience for the post. 

Graduate of London Met. This opportunity is not available to current enrolled students.

Experience/Skills

Essential

1. Experience of working in a customer focused role

2. Strong numerical skills and attention to detail

3. Clear understanding of customer service best practice

4. Strong IT skills particularly in Microsoft Outlook and Excel

5. Excellent interpersonal and communication skills

6. Strong problem solving skills

7. Ability to motivate and enthuse others

8. Able to work on own initiative

9. Understanding of data protection principles

Desirable

1. Knowledge of or interest in the HE landscape and the challenges and opportunities withing the sector.

2. Suitable experience or interest in widening participation, student recruitment and student facing roles.

Qualifications

? Graduate of London Met. This opportunity is not available to current enrolled students.

The NMPC faculty is seeking a research assistant with strong organisational skills to support an educational innovation project. The role involves collecting, transcribing, and thematic analyse of qualitative research from  focus groups. The successful candidate will be responsible for synthesising key insights, assisting with data interpretation, and contributing to the dissemination of findings to the research team. This role will take place over a series over 3 months with 12 hours of work each month. 

Monthly deadlines for completed work 

Receive audio file recording - 15th May 

Complete transcription and analysis - 20th May

Receive audio file recording - 12th June 

Complete transcription and analysis - 17th June

Receive audio file recording - 10th July

Complete transcription and analysis - 15th July 

Applicants must be able to commit to all the deadlines above. 

Key requirements of the role 

Transcription & Analysis

? Report & Findings Dissemination

? Collaboration & Communication

Administrative & Organisational Support

1. A degree (or working towards a degree) in a relevant field such as social sciences, health sciences, or a related discipline.

1. Good communication skills 
2. Experience in data analysis, and reporting research findings
3. Transcription skills 
4. Proficient in gathering, cleaning, and preparing qualitative data exports for accurate and efficient analysis
5. Ability to critically analyse and interpret data, draw conclusions, and make recommendations based on research outcomes
6. Strong attention to detail in data collection, analysis, and reporting to ensure accuracy and reliability in research outcomes
7. Excellent oral and written communication skills to effectively present research findings, collaborate with team members, and engage with stakeholders
8. Strong organisational skills to coordinate activities, and meet project deadlines
9. Understanding of research ethics principles and guidelines to ensure research compliance and integrity
10. Capacity to work collaboratively with a research team, share knowledge, contribute insights, and support the achievement of research