R And D Governance Administrator

Qmul is looking for R&D Governance Administrator based at White Chapel campus. 

The R&D Governance Administrator plays a key role in ensuring the Governance Team works effectively. The post holder will provide administrative support to the R&D Governance Operations Manager, Governance Team Leader, Governance team and any administrative support where required within the wider Governance Section. The Administrator will arrange and provide administrative support for the regular team and any internal and external meetings. The post holder will be responsible for the electronic and paper filing systems and supporting others to file accurately and effectively. Ongoing general coordination of the Governance Office will include dealing with callers and queries, liaising with service departments and researchers and other departments. The post holder will be required to keep up to date with general R&D developments.

The post-holder will be part of the Governance Section, sitting specifically within the Governance and Performance team, within the wider Joint Research Management Office (JRMO). The post-holder and will be responsible for using and maintaining the Local Portfolio Management System & other research databases. The maintenance of the quality and content of the data will be a key function of this post, including data entry and data collection. The post holder will also be responsible for data entry and data cleaning of studies both in set up and closed down. The post holder will be required to accurately enter large amounts of research and research governance data and to ensure that the data are stored appropriately according to the data protection laws and in line with the ethical approval for the projects involved. The post holder will be responsible for managing generic emails of the governance team including responding to generic queries & triaging specific queries as appropriate.

Main Duties and Responsibilities:

Post holder will manage various generic email inboxes of governance team, answering and triaging emails as necessary. Post holder will also act as a first point of contact and answer email queries. Operations Manager : Research Governance Research Governance & Performance Team Governance Team Leader Senior RM&G Officer RM&G Officer x 3 Senior RM&G Officer R&D Governance Administrator RM&G Officer x 2 Research Information Officer GCP & Compliance Team GCP Manager GCP Manager Clinical Study Monitor x2 Quality Assurance Manager Clinical Trials Facilitator Research Support & Development Team Research Support & Development Manager QM Research Ethics Facilitator JRMO Auditor • Accurately and efficiently enter data onto the Local Portfolio Management System and/or internal databases. This will require a high level of attention to detail and accuracy. • Setting up and closing studies on Local Portfolio Management System and internal databases. • Create and manipulate reports from the Local Portfolio Management System and internal databases to provide researchers with user friendly information. • Responsible for modifying and validating the Local Portfolio Management System and internal databases by regularly carrying out data cleansing exercises under the guidance of the Senior Governance Research Governance Team Leader and R&D Governance Operations Manager. • Ensure appropriate confidentiality of records and information (verbal, written and computerised). • Be able to deal effectively with queries relating to data and information. • Filing , scanning and managing research documentation ( electronic & paper) • Provide administrative support to the Governance & Performance team • Support with general administrative duties for the JRMO GCP & Compliance team as well as the Research and Support & Development Team including training courses. • Prepare Training and induction packs for the Governance Teams as needed • Support new members of the team including training on internal processes • Keep up to date with general R&D developments • Following closure of study assist with obtaining close out documentation, end of study report and end date information. • Assist with obtaining, compiling Annual Progress Reports and updating study record & databases. • Take Part and contribute in outreach sessions, drop in sessions or training courses organised by JRMO governance team • Type correspondence, letters, e-mails and other documents from written copy, follow verbal instructions and generate own correspondence as required. • Responsible for accurately maintaining information systems filing, databases. These will comprise of paper-based, scanned and computerised documents. • Act as first point of contact for callers to the Governance Team, and for telephone and written enquiries. • Receive and deal with incoming telephone calls in a polite and professional manner, re-directing or taking messages and using initiative to deal with queries where appropriate. Maintain up to date contacts lists to facilitate communication across the network. • Contribute in preparation as requested for any regulatory inspections/audits. • The Job holder is expected to keep knowledge up to date by learning and training and to support personal development. • If requested, arrange meetings and appointments for the R&D Governance Operations Manager. This will involve managing diaries, clarifying arrangements, collecting and collating all supporting paperwork, making travel arrangements, processing claims for travel and subsistence expenses, and ensuring accurate records are kept. • Arrange and provide administrative support for the Governance team including minute taking, preparing agendas and following up actions, compiling and distributing papers, booking meeting rooms and arranging catering, providing travel directions and acting as the first point of contact for members regarding meeting arrangements and attendance. This may require travel to and attendance at meetings across the QMUL & BH geographical area. • Keep up to date with developments in Research Governance. • Any other duties of a similar nature as requested by the Research Governance Team Leader or R&D Governance Operations Manager. The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances, external environment & departmental needs and after consultation with the post holder. The post holder might be required to work across the Trust at any time throughout the duration of his/her contract, which may entail travel and working at different Hospital / office.

Educated to A level ( to include at least one science subject) European Computer Driving Licence (ECDL) or equivalent IT Competence

Educated to Degree or equivalent is desirable 

NHS admin experience of 1 year or more preferably in NHS Research/ Research Governance is desirable

Minimum of1 years administration or equivalent non NHS

Keyboard skills to access and input to data systems; Competent in Microsoft Office products. Competence with IT Packages and ability to learn quickly Previous experience with databases, including data entry and queries Understanding of Data Protection Laws and Freedom of Information Act.

Good working knowledge of MS office packages, particularly Excel and Word (equivalent to NVQ2 level) Knowledge of filing systems and office procedures