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Office, Clerical & Administration

Student Affairs Case Officer

£31,688 - £31,688
England-London
Temporary / Interim
 

Job Description


  • The post-holder will be part of an enterprising civic university addressing real world challenges.



 




  • The post-holder reports to the Head of Student Affairs and is a member of the Student Affairs Team.



 




  • Typically, the workload will include:



 






    • Assisting with the administration of student complaints, academic misconduct academic appeals, student disciplinary, withdrawal appeals, and fitness to practise cases and processes (internal and from partner institutions).

    • Organising and attending panel meetings, and documenting decisions.





 






    • Providing feedback on operational suitability of the relevant policies and procedures.

    • Co-ordinating the annual policy review cycle.

    • Assisting with the administration of OIA cases.

    • Drafting letters and investigation reports.

    • Managing student matters and files.

    • Assisting members of the team in drafting policies.

    • Coordinating and maintaining internal records in relation to academic appeals, academic misconduct, student complaints, student disciplinary, withdrawal appeals and fitness to practise.

    • Managing and maintaining systems used for student cases.

    • Assisting with the administration of and responses to FOI requests, subject access requests and other requests for information.





 




  • A crucial aspect of the role is to manage and develop strong collaborative working relationships with the team but also with appropriate points of contact in the seven schools, student services, the academic registry and professional services.



 



General



 




  • To take responsibility for drafting letters.



 




  • To form collaborative working relationships with all the academic schools and professional service groups.



 




  • To proactively promote best practice in order to achieve continuous improvement and legal compliance within LSBU group.



 




  • To contribute to the development of LSBU-wide regulations, policies, procedures and guidelines so they are robust, clear and consistent with legal requirements.



 




  • Keep up-to-date on relevant areas of law, best professional practice and higher education sector developments.



 




  • To help implement internal and partner institutions’ student complaints,



appeals, academic misconduct, student disciplinary, withdrawal appeals and fitness to practise investigation processes that conform to the university’s published academic regulations and external statutory requirements by:



 




  • organising regular meetings of student appeals panels, academic misconduct panels, student disciplinary panels and fitness to practise panels and academic misconduct coordinators’ meetings, liaising with students and academic staff across the university, distributing papers, taking minutes and following up action points as required;



 




  • helping to maintain student case work investigations paper files, electronic databases and archives;



 




  • establishing a network of appeals/academic misconduct teams with partner institutions and working collaboratively with the network and LSBU student case team;



 




  • producing know-how in relation to regulatory frameworks and dispute resolution routes in relation to academic appeals and academic misconduct in partner jurisdictions;



 




  • helping with routine tasks such as photocopying, filing, generating and addressing/ sending internal university and external mail;



 




  • assisting the Head of Student Affairs to manage student expectations of student complaints, appeals academic misconduct, disciplinary, withdrawal appeals and fitness to practise processes proportionately and sympathetically, in person, via telephone, e- mail and letter, within the letter and the spirit of the university’s academic regulations and relevant external codes of practice and legislation;



 




  • circulating student files to the appeals panels, academic misconduct panels, student complaint panels, student disciplinary panels, fitness to practise panels and students;



 




  • reporting on the progress of case investigations to academic and administrative staff across the university;



 




  • collating reports on student complaints, academic appeals, and academic misconduct from partner institutions;



 




  • reporting on the progress of case investigations to students under complaint or appeal and under investigation for academic misconduct, student disciplinary and fitness to practise;



 




  • generating and/or editing complex correspondence as required;



 




  • assisting the Head of Student Affairs to provide regular data collection and statistics as required, including an annual report to the Quality and Standards committee on student complaints, academic appeals, academic misconduct, student disciplinary, withdrawal appeals and fitness to practise investigations;



 




  • taking notes of meetings;



 




  • assisting the Head of Student Affairs to act upon internal and external feedback on the student complaints, appeals, academic misconduct, student disciplinary, withdrawal appeals and fitness to practise investigations processes to improve and enhance the processes.



 



 




  • To undertake such other duties as may be assigned from time to time to help the work of the Head of Student Affairs.



 



 



Qualifications

Please see above



Skills

Selection Criteria



 



Essential:



 




  1. Educated to Level 3 (or equivalent) or above.



 




  1. Works in an organised way and manages competing work priorities effectively, with good attention to detail with a common sense, pro-active approach.



 




  1. Willingness and ability to work on a wide variety of different legal issues, communicating complex legal and commercial ideas clearly to legal professionals and lay-people.



 




  1. Ability to deliver work of a consistently high quality across a wide variety of subject areas and specialisations, often to tight deadlines and to prioritise effectively.



 




  1. Good interpersonal skills, a natural team-player with a demonstrable record of forming flexible, collaborative professional relationships with stakeholders including students, academics, Executive and Senior Managers, and external contacts.



 




  1. Ability to recognise sensitive issues and maintain strict confidentiality.



 




  1. Able to demonstrate an understanding of, and commitment to equality, diversity and inclusion, and its practical application.

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Apprenticeship Skills Reviewer Full Time or Part Time

£37,869 - £37,869
England-London
Office, Clerical & Administration
Temporary / Interim

THE TEAM ARE HIRING ONE FULL-TIME AND ONE PART-TIME (15 HOURS) POSITION. 

PLEASE SPECIFY WHICH YOU ARE INTERESTED IN IN YOUR APPLICATION. 

 

 

 

School/Department: Schoolof The Built Environment and Architecture

 

Job Title/Grade: Apprenticeship Skills Reviewers (Civil and Building Services) ? Grade 6

 

Reporting to: Apprenticeship Team Leader

Purpose of the post

The School of The Built Environment and Architecture (BEA) offers some of London?sbest

courses in areas such as architecture, building services engineering, civil engineering, construction management, quantitysurveying and buildingsurveying. All our courses are closely linked with industry and accredited by the relevant professional institutions to the highest possible level.

 

Our apprenticeship offer is rapidlyexpanding and we are seeking passionate and driven Skills Reviewers who are committed to working with our academics and industry partners to develop the best Higher and Degree Apprenticeships in the sector. This particular post will sit within the division of Civil and Building Services.

 

The postholder will provide guidance and support to apprentices to work towards developing the knowledge, skills and behaviours they will need to successfully complete their apprenticeship, and will liaise with employers to ensure the apprentice?s learning needs are being met in the workplace.Progress review meetingswith each apprentice and their employer will be undertaken at least three times a year for the duration of their programme, either in person at the apprentice?s workplace, or remotely via MS Teams.

 

The successful candidate will be an excellent communicator and developing good relationships with internal and external stakeholders. Industry experience would be an advantage. They will be comfortable working independently and will have excellent organisational and time management skills.

 

Please note we are willing to consider applications for part-time hours.

 

MAIN ACTIVITIES AND RESPONSIBILITIES

 

  1. Work alongside both the Apprenticeship Team and School academics to provide proactive and reactivevocational and educational support to apprentices and their line managers throughout the apprenticeship scheme.

 

  1. Monitor apprentice progression against knowledge, skills and behaviour standards (as well as functional skills where appropriate) and provide feedbackto both the apprentice and their line manager.

 

  1. Undertake regular progress review meetings with apprentices and mentors as required. These meetingswill either take place at the apprentice?s workplace; the University; or via MS Teams.

 

  1. Support the apprentice to prepare for theirend-point assessment.


 

  1. Work with employersand academic colleagues to support the agreement of on and off the job development plans with the apprentices and monitor and record progress to ensure that both the university and employer remain compliant.

 

  1. Work with the Apprenticeship Team and Teaching, Quality and Enhancement to ensure all qualityassurance requirements relevantto the educational support of an apprentice are being met.

 

  1. Ensure that all learning activity is recorded and auditable in line with funding regulations and that any university delivery, process and monitoring systemsare adhered to within the agreed time limits.

 

  1. Contribute to the development of appropriate programme systems and processes.

 

  1. Complete any requiredlearning and development activities required to enhance your knowledge and perform the role more effectively.

 

  1. Ensure that procedures for access to, and retention of, information withinthe School comply with the requirements of the University and the General Data Protection Regulation.

 

The Apprenticeship Team Leader / Dean may requestadditional duties that are withinthe scope, spirit and purpose of the role. Within reason, the duties and role of the post holder may be changed, after appropriate consultation, in response to changing organisational requirements.



Qualifications

N/A 



Skills

SELECTION CRITERIA

 

E = Essential, D = Desirable

 

  1. A relevantconstruction qualification (D). Industry experience or professional qualifications relating to the apprenticeship discipline (D).

 

  1. An understanding of the end-to-end learning journey of an apprentice (D)

 

  1. Experience of delivering work based learningand assessment in commercial or educational contexts which are relevant to the subject area (D).

 

  1. Excellent communication skills and the ability to build customer/ client relationships and maintain empathy with stakeholders (E).

 

  1. Experience of working autonomously and managing own workload efficiently and effectively (E).

 

  1. Ability to work as part of a wider team (E).

 

  1. Excellent time management and organisational skills (E).

 

  1. Experience or knowledge of  e -learning platforms and an excellent knowledgeof Microsoft Office packages, including the ability to produce reports (E).


 

  1. Ability to demonstrate an understanding of, and commitment to, equality and diversity, and its practical application (E).

 

The successful candidatewill be required to undergoan Enhanced DBS check.

Casual Health And Fitness Coach

£28,275 - £28,275
England-London
Office, Clerical & Administration
Temporary / Interim

The casual health & fitness coach role is important in helping King’s Sport & Wellness deliver its range of services to all members across our 3 main gym sites. You will work closely with the full-time health and fitness coaches and the gym operations supervisors to ensure that members are given a world class experience. The role is a zero hour contract and shifts are allocated subject to need. There are always shifts at the weekend, and to cover the full time teams annual leave, and duties off site. 



 



Qualifications

Essential Qualifications: 





  1. Level two fitness coach qualification or equivalent 







  1. A good level of education (A-level) or equivalent 







  1. Suitable experience and knowledge of working in a similar/related role 







  1. First aid qualification 







  1. Commitment to continued professional development 







  1. Excellent communication skill across a variety of customer groups and the ability to forge good relationships with a variety of departments or user groups 







  1. Must be able to work flexible hours, including early shifts, late shifts, and weekend shifts, and have good availability 







  1. A strong grasp of information technology and Microsoft office skills including word and excel 





 



Desirable qualifications/qualities: 





  1. Level 3 fitness qualification 







  1. Spin/group cycle qualification. 







  1. Other fitness related qualifications 







  1. Knowledge of relevant Health and Safety regulations 







  1. Knowledge of the importance of physical, mental and social skills to aid individual wellness 





Skills


  • To deliver a range of fitness classes, inductions and programs that ensures our members are engaged and educated in fitness and their physical wellbeing  




  • To monitor and coach gym members to ensure their safety and the use of correct techniques when exercising therefore providing quality member experiences  




  • To support the gym team to continually maintain and exceed operational performance of the gyms. 




  • To assist in the operational systems and processes of managing health and fitness memberships and services and ensure all card transactions are accurately reported. 




  • Ensure all operating policies are adhered to whilst in the gyms - being responsible for the opening and closing procedures and ensuring all equipment and the building operates within Health & Safety guidelines as required. 




  • To develop positive working relationships with the health and fitness coaches, King’s Sport & Wellness staff, and other student service providers within the University to enhance students’ experience 




  • Provide an exceptional level of customer service through phone, email, and face-to-face interactions as well as signposting to other King's Sport & Wellness services 




  • Escalate customer enquiries to relevant parties using correct procedure 




  • Any further duties, which may reasonably be required by King’s Sport & Wellness Gym Management or King’s Sport Senior Management





 

KCATO Assistant Administrator

£38,259 - £38,259
England-London
Office, Clerical & Administration
Temporary / Interim

King's Clinical Academic Training Office (KCATO) is looking for a flexible, proactive and organised individual who can help us temporarily as our team gets to grips with some new work. The role is based at Guy's campus with work across all campuses as need arises, and includes attending in person meetings and events.

 

Events & Meetings (approximately one or two per month)

Manage attendee bookings, dealing with enquiries

Manage room, AV and catering bookings

Manage some communications, such as creating blurbs for events

Handle feedback and report on attendance data

 

Communications

Help with drafting text for monthly Newsletters

 

Finances

Handle finances relating to events

In time, understand and process bursary payments



Qualifications

None



Skills

We think this role would suit a part-time Masters or PhD student interested in finding out more about the research side of the university well.

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