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Centre Administrator
Job Description
Main Duties and Responsibilities
- First point of contact for queries for/ and or relating to the Centre
- Responsible for the provision of high quality timely and effective administrative support to the Centre Lead and affiliated staff
- In conjunction with the Centre Lead; administer the Centre budget ensuring that it remains in financial balance
- To deputise for the Centre Lead on operational matters, as appropriate
- To act as local Health and Safety Coordinator for the Centre
- Act as the main administrative point of contact, both internally and externally for the Centre
- Assisting the Centre Lead in maintaining the efficient running of the Centre
- Assisting staff affiliated with the Centre with general (non-teaching related) administration
- Administrator for Centre Meetings
- Developing, updating and maintaining databases/spreadsheets as required
- Point of contact for dissemination of relevant information to staff within the Centre
- Responsibility for specific projects as designated by the Centre Lead/Deputy Institute Manager.
- Maintaining the Centre?s web and QMplus pages, ensuring that content and staff profiles are up to date and that information shared on the pages is relevant, stimulating and accurate
- Promote and sustain a constructive and supportive working relationship with all stakeholders (external and internal) and academic and administrative colleagues, both within the Institute and wider FMD.
- Undertake any staff development or training needs required in order that the objectives of the post are met.
HR
- Recruitment of staff, including preparing paperwork for Executive Board/Group consideration, drafting and uploading job descriptions, arranging advertisements and co-ordination of, and participation in, interview panels for selection of staff as appropriate
- Induction, probation, appraisal, pay progression, approval and monitoring of sick and annual leave arrangements
- Pre-contract/termination processes for staff and affiliated staff
- Recording of training records of all staff including prompting when mandatory training needs to be refreshed.
- Obtaining data for HR-related returns
Research
- Organise research seminars and events for the Centre including booking venues, hospitality and AV printing packs, liaising with external speakers etc.
- Support the recruitment and induction of new PGR students in the Centre; liaising with the Research Manager to identify and organise appropriate workspace space, ensuring that students play an active part in Centre-life.
- Support the recruitment and induction of ACF/ACL staff; as appropriate
- Engage with Worktribe as necessary to ensure that grants are processed through the system as efficiently as possible and with maximum benefit to the Institute
Finance
- Undertake financial administration for the Centre in line with QMUL?s financial regulations including; procuring goods and services (raising/approving POs and goods receipting), monitoring budget performance, dealing with expense enquires, maintaining records and verifying Purchasing card statements
- Assist the Institute Manager in effectively managing devolved non-pay budgets, research awards and EDAs within the Centre including Monitoring College funded non-pay and EDA budgets assigned to the Centre, ensuring they remain in financial balance
- Advise Centre staff on financial procedures
Qualifications
Undergraduate degree or significant relevant professional/vocational experience in a similar environment.
Skills
- Ability to Demonstrate discretion and confidentiality when dealing with sensitive and confidential information
- Significant administrative experience and supporting large teams
- Experience of accounts administration e.g. ordering, financial record keeping, stock control
- Committee Secretariat/ Events organising experience
- Good proficiency in the use of Microsoft Office (particularly Word, Excel and Outlook) and Adobe Acrobat
- Good organisational skills, ability to balance and prioritise competing work demands (workload) and manage own time in order to meet imminent and distant deadlines
- Familiarity with HR and recruitment issues within a Higher Education/Medical School setting
- Flexible and co-operative approach to colleagues
- A demonstrable ability to cope under pressure
- Self-awareness and ability to exercise and demonstrate sound judgement in decision making
MORE JOBS LIKE THIS
To provide support to a disabled student who has hearing impairment, who requires notes to be taken on their behalf. To ensure widening participation and access, academic progress, and student retention in compliance with the Equality Act and the mission of Student Services.
Availability needed:
Monday: 11:00 - 13:00, 16:00 - 18:00 (After 07/10/24, also - 14:00 - 16:00)
Tuesday: 14:00 - 16:00 (After 7/10/24 only - 12:00-14:00)
Wednesday: 9:00 - 11:00, 11:00 - 13:00 (After 07/10/2024 only 11:00 - 13:00)
Friday: 14:00 - 16:00 (After 07/10/24 also 16:00-18:00)
Main responsibilities:
- To produce accurate, unbiased, comprehensive, and legible handwritten or typed records of the content of lectures, seminars, discussions, off-campus events and other taught sessions in the student?s preferred style and format.
- To make notes that contain pertinent information from the session. This may include: any questions and discussions that take place, diagrams and references to any hand-outs.
- To provide these notes in the agreed format within a specified timeframe.
- To provide social support to ensure students can access the wider aspects of student life.
- To liaise directly with the student being supported in order to arrange locations/times etc. and to hold regular reviews with the student to assess how well the support is working.
- To record the hours, you have worked and submit accurate timesheets.
- To work in accordance with the Code of Practice for support workers.
- To work in accordance with Health and Safety Legislation.
- To be conversant with fire and emergency procedures.
Qualifications
Educated to an A Level or equivalent standard. Desirable to be educated to at least second year degree level.
Please submit a cover letter addressing the below:
- Please state briefly why you would like to work as a Non-Specialist Support Worker and what skills and experience you have to offer
- Please provide details about your educational background including current study including year group, and A-Levels achieved
Skills
Experience: Desirable to have experience of undergraduate study, to have experience of working with disabled people.
Knowledge, skills, and abilities: Clear and legible handwriting. Ability to type quickly with accurate spelling and grammar skills. Experience or an understanding of providing support for disabled adults. Desirable to have a familiarity with the subject, specific vocabulary, and technical language (Student is undertaking an undergraduate degree in Psychology). Thorough knowledge of the Queen Mary campus and awareness of disability issues.
Attitude and Disposition: Outgoing; good communication skills. Must be able to work calmly under pressure. Must be able to organise and manage fluctuating workloads. Must be willing to undertake training in note-taking and other relevant training sessions, as arranged by the Disability and Dyslexia Service.
Other: Able to work after 5pm occasionally, to work across different sites, i.e., Queen Mary campuses.
To provide support to a disabled student who has a visual impairment, who requires notes to be taken on their behalf. To ensure widening participation and access, academic progress, and student retention in compliance with the Equality Act and the mission of Student Services.
Availability needed:
Monday: 14:00 - 16:00
Tuesday: 11:00 - 13:00
Wednesday: 9:00 - 11:00, 11:00 - 13:00
Thursday: 16:00 - 18:00
Friday: 9:00 - 11:00, 12:00 - 13:00
Main responsibilities:
- To produce accurate, unbiased, comprehensive, and legible handwritten or typed records of the content of lectures, seminars, discussions, off-campus events and other taught sessions in the student?s preferred style and format.
- To make notes that contain pertinent information from the session. This may include: any questions and discussions that take place, diagrams and references to any hand-outs.
- To provide these notes in the agreed format within a specified timeframe.
- To provide social support to ensure students can access the wider aspects of student life.
- To liaise directly with the student being supported in order to arrange locations/times etc. and to hold regular reviews with the student to assess how well the support is working.
- To record the hours, you have worked and submit accurate timesheets.
- To work in accordance with the Code of Practice for support workers.
- To work in accordance with Health and Safety Legislation.
- To be conversant with fire and emergency procedures.
Qualifications
Educated to an A Level or equivalent standard. Desirable to be educated to at least second year degree level.
Please submit a cover letter addressing the below:
- Please state briefly why you would like to work as a Non-Specialist Support Worker and what skills and experience you have to offer
- Please provide details about your educational background including current study including year group, and A-Levels achieved
Skills
Experience: Desirable to have experience of undergraduate study, to have experience of working with disabled people.
Knowledge, skills, and abilities: Clear and legible handwriting. Ability to type quickly with accurate spelling and grammar skills. Experience or an understanding of providing support for disabled adults. Desirable to have a familiarity with the subject, specific vocabulary, and technical language (Student is undertaking a Foundation degree in engineering). Thorough knowledge of the Queen Mary campus and awareness of disability issues.
Attitude and Disposition: Outgoing; good communication skills. Must be able to work calmly under pressure. Must be able to organise and manage fluctuating workloads. Must be willing to undertake training in note-taking and other relevant training sessions, as arranged by the Disability and Dyslexia Service.
Other: Able to work after 5pm occasionally, to work across different sites, i.e., Queen Mary campuses.
Student Ambassador Technology Enhanced Learning
£27,280 - £27,280
London - East
IT / Web / Telecomms
For current students only.
Situated within IT Services, the Technology Enhanced Learning Team (TELT) provides strategic oversight of e-learning at QM and works to promote, support, and develop technology-enhanced learning across the institution. It is responsible for institution-wide learning applications such as:
- QMplus, the online learning environment (based on Moodle and Mahara)
- Q-Review lecture capture (based on Echo360)
- Turnitin, to assist with similarity detection
- Kaltura for media streaming
About the post
Main duties:
To deliver engaging and informative TELT inductions to new students during QM?s Welcome Week, 2024/25.
We are seeking an enthusiastic, confident, and tech-savvy student to join our team as a TEL (Technology Enhanced Learning) Student Ambassadors, to work with members of the TEL Team delivering TEL student inductions during Welcome Week, September 2024.
Last year we worked with 3 TEL Student Ambassadors to update and develop the TEL student induction programme, based on the feedback gathered from students. Our new improved inductions were well received, and we intend to deliver a similar programme in September 2024.
As a TEL Student Ambassador, you will play a vital role in promoting the effective use of learning technologies to enhance the educational experience of students.
Responsibilities include:
- Engage new students with our technologies by sharing individual experiences during face-to-face Welcome Week inductions.
- Deliver student inductions during the Welcome Week, alongside a member of the TEL Team. This includes a present of approximately 50 minute delivered to groups of up to 100 students, providing demonstrations, and addressing any queries or concerns raised by students.
- Actively promote the benefits and features of learning applications supported by the TELT during presentations, emphasising how these technologies can enhance the learning experience.
Benefits:
- Valuable experience in public speaking and presentation.
- Opportunity to represent the student voice in the development of digital learning initiatives.
- Training provided in the delivery of the TEL induction programme.
- Opportunity to enhance your CV and develop transferable skills.
- 13.99 per hour, paid on a weekly basis.
Qualifications
CURRENTLY ENROLLED AS A QMUL STUDENT AND WILL BE ENROLLED 24/25 ACADEMIC YEAR
Skills
Requirements:
- Studied at Queen Mary during the 2023/24 academic year.
- Enrolled to continue studying at Queen Mary for the 2024/25 academic year.
- Passionate about technology enhanced learning and its potential to improve student experience.
- Strong communication and interpersonal skills.
- Excellent public speaking and presentation skills, with the ability to engage and connect with diverse audiences.
- Strong interpersonal skills, with the ability to build rapport and effectively communicate with students and colleagues.
- Willingness to work collaboratively with other student ambassadors and the TEL Team.
- Ability to pick up new technologies in short order.
- Available to attend online training during week commencing 26th August 2024. (Exact date to be confirmed)
- Available to attend in-person training on campus during week commencing 2nd September 2024. (Exact dates and times to be confirmed)
- Available to work during Welcome Week (16th ? 20th Sep), Monday to Friday, between the hours of 9-5pm (exact hours to be confirmed)
If you are interested in this exciting opportunity, please submit your CV and a cover letter.
Applications without a cover letter will not be considered.
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