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Purchasing And Finance Assistant
Job Description
We have an exciting opportunity for a Purchasing and Finance Assistant to join us for 6 months at Queen Mary University of London. We are looking at a start date of w/c September 11th on a full time or part time (0.8 basis). We are looking to offer the successful candidate £17.22 per hour plus holiday pay. Please note that this is a full time position so will not be suitable for a current student.
The role will be working with the Finance Manager and Finance and Purchasing Officer and will be mainly working on putting through orders on Agresso and dealing with any queries and also ensuring that the stores area containing general stock is fully stocked up.
The Finance Assistant will be part of the School Finance team by raising Purchase Order requisitions and goods receipting items received, ensuring compliance with all financial regulations. Assisting with the management of the School’s stores and ensuring that it is fully stocked.
Main duties and responsibilities
- Raise Purchase Order requisitions for items including office supplies (stationery, kitchen supplies or furniture for example), travel for staff or students and conferences or events, lab consumables, ensuring that adequate budget is available and that Queen Mary finance policies are being adhered to in all cases.
- Take full responsibility for seeing purchases through to completion, ensuring that items are goods receipted and that they are delivered to the correct individual in a timely manner.
- Liaise with suppliers to ensure that correct procedure is being followed at all times within the terms of agreement.
- Liaise with Queen Mary Procurement team regarding large purchases or new suppliers
- Provide additional finance support during periods of absence within the finance team, raising purchase orders on behalf of colleagues within the finance team for items such as laboratory consumables or equipment.
- Act as a point of contact for SBBS staff regarding purchase orders for the items listed above, providing guidance to colleagues regarding the purchasing process.
Other
- Work with colleagues within the School to identify areas of improvement within finance procedures and to provide input to possible solutions, ensuring that there is visible guidance to staff and students on relevant processes.
Qualifications
Educated to A Level, or equivalent experience (Essential)
IT skills qualification (Desirable)
Finance related qualification (Desirable)
Skills
Experience/Knowledge
- Experience of working in a higher education environment
- Experience of completing financial transactions such as raising purchase orders, ideally using Agresso
Skills/Abilities
- Good problem solving and analytical skills, with the ability to identify potential problems and opportunities, and to resolve them effectively, independently where appropriate
- Excellent communication skills, with the ability to communicate with a variety of audiences to influence, negotiate and build good working relationships
- Excellent attention to detail and a systematic approach to work
Other
- Ability to work unsupervised and to exercise initiative
- A commitment to working collaboratively and flexibly as part of a team whether locally or in the wider University
- *The ability to meet UK ‘right to work’ requirements.
MORE JOBS LIKE THIS
The School of Politics & Economics will be recruiting Welcome Desk Assistants to help in the School Office for Welcome Week (16th September - 20th September 2024) and the first week of teaching (23rd September - 27th September 2024).
This is a great opportunity to help welcome new and returning students at the start of the new term. Welcome Desk Assistants will staff the front desk of the School of Politics and Economics main office, Room 7.01 in Bush House North East Building. Throughout these weeks, the School Education Office will be attending academic and welcome inductions for students so you will be the first point of contact for student queries, helping with questions such as how to find timetables, access KEATS, signpost to wellbeing services or locate a room on campus.
For more complex queries, you will take full details and contact information and pass on to the Programme teams for them to respond directly to the student. This is a fantastic opportunity to enhance your administration, communication, and support service skills as well as problem-solving, active listening and attentiveness.
In-between queries, you will be asked to complete administrative tasks such as supporting us in designing a mentoring pilot scheme, reviewing and providing student perspectives on policies, testing submission forms and researching initiatives to support our careers offer.
Welcome Desk Assistants will work in shifts, so we are looking for people who are available between 10-1PM or 1-4PM. Welcome Desk Assistants will be paid at a standard student rate of ?13.92 per hour.
To apply for shifts for this role, please complete the questions on this job advert. If you pass our pre-screening, you will be invited for an informal call to discuss the role further.
Please note, this role is open to Undergraduate and Postgraduate students enrolled in the following departments which sit in the School of Politics and Economics: Department of Political Economy, European & International Studies, and King?s Russia Institute only.
Qualifications
NONE
Skills
- Excellent customer service - ability to interact and ask questions in a polite and friendly manner.
- Patience - demonstrate patience and empathy, conveying information calmly and clearly.
- Organisation - ability to multitask, clearly find documentation and keep a tidy workspace.
- Technical - confident in using and guiding students on different platforms including timetables, Student Services Online and KEATS.
- Information retention - you will be provided with guides and handbooks, but this can be a busy environment, so we are looking for candidates who can read and retain information so they can have this readily available for student queries.
Research assistant required to work on a project that investigates the higher education experiences and outcomes for mixed-heritage/raced young people (18-25yrs) in London. The project is a mixed-method study consisting of quantitative data analysis of existing public survey datasets, focus groups with mixed-heritage students in London universities, sixth-forms and colleges, and semi-structured interviews with school and university staff. The study is led Dr Ayo Mansaray (School of Education, Communication and Society) with Dr Chiamaka Nwosu (King?s Business School).
The post-holder will provide research support for the qualitative elements of the project, including tasks such as: recruitment and arrangement of student and staff interviews, contributing to the drafting of qualitative interview topic guides, conducting student focus groups and one-to-one staff interviews, data management (e.g. cataloguing data files, sending files for transcription etc.), data analysis, and report writing. The RA will also provide ad hoc administrative support to the project team. The RA will be expected to attend in-person project meetings with funders in London.
Qualifications
BA and MA/MSC in a Social Science/Arts & Humanities discipline, undertaking a doctorate.
Skills
Experience of MS Teams, and MS office suite (e.g. Word etc.), and knowledge of bibliographic software (e.g. Endnote) and qualitative data analysis software (e.g. Nvivo).
Interest in the experiences of racialised groups in the education system and/or social justice in education.
Understanding of research design and project management. Good understanding of qualitative methodologies, specifically prior experience of focus group or individual interviewing.
Good communication, organisational and interpersonal skills.
Ability to travel across London to attend meetings and conduct interviews.
We are looking for an enthusiastic technician to join our team of scientists and clinicians to develop bone marrow organoids and investigate the interaction between malignant cells and the immune system. The successful candidate will work with fresh and frozen peripheral blood and bone marrow samples from healthy donors and patients with myeloproliferative neoplasm.
The Research technician needs to use a variety of techniques such as flow cytometry, cell culture, imaging and other necessary techniques.
Qualifications
A degree in biology or an equivalent degree in a relevant subject.
Skills
Essential:
Experience in cell culture, flow cytometry, and work with organoids.
Familiar with essential molecular techniques.
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