Context:
King's College London will host the annual meeting of Magna Charta Observatory (MCO) on 11-13 November 2025. This will be one of the largest event gathering of university leaders at King's. The annual meetings of MCO are organized as a high-level conference, including a session for new member universities to ceremonially sign the Magna Charta Universitatum. The title of the event will be: What are universities for? Higher education principles, values and responsibilities in a fragmented world. Public reasonability of higher education vs public responsibility for higher education
The School of Education, Communication and Society will manage the organisation of the event, in coordination with the Vice-Chancellor's office and the Secretariat of the Magna Charta Observatory.
Tasks:
- Support the Head of School to finalise the programme in coordination with the Vice-Calello's Office and MCO Secretariat
- Liaise with King's Venues to secure spaces and review the booking contracts.
- Liaise with King's AV for audio and video requirements.
- Agree and order catering through King?s Venues.
- Hire and brief student ambassadors.
- Co-ordinate risk assessments of the event
- Email attendees the details of the event and an evaluation form post-event, and analyse the results.
- Attend the event, brief speakers, and liaise with catering and AV.
- Prepare any reports needed after the event.
QualificationsParticular qualifications are not required, but the role would suit a student who can devote a small amount of time daily to pick emails etc.
SkillsIdeally you will be a confident self-starter, able to work independently and to effectively liaise with other departments. You will also need to be comfortable working with senior managers.
- Significant experience of events planning and administration (must have organised three events or more).
- Excellent written and verbal communication skills.
- Excellent attention to detail with the proven ability to work with a high degree of accuracy.
- Proven time management and organisational skills.
- A proven ability to use initiative and work well under pressure.
Please provide a CV and half a side of A4 saying why you would be suitable for the role for your application
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