Event Manager Job - London - South East

Job Description

Context:

The School of Education, Communication and Society will convene a workshop in April or May 2024 bringing together major actors involved in preparing new conceptualisations and codifications for academic freedom (international organisations, national public authorities, university associations, research of academic freedom, etc.). The workshop might be doubled by a peer learning exercise within the framework of NewFav project regarding the development of a monitoring framework for the fundamental values of higher education in Europe.

The event(s) will take place over one or two days at King’s. Attendance online will also be possible.

Funding is secured from Horizon Europe.

Tasks:

Coordinate the programme with the head of School participants, and funders (NewFav).

Liaise with King’s Venues to secure spaces and reviewing the booking contracts.

Liaise with King’s AV for audio and video requirements.

Agree and order catering through King’s Venues.

Hire and brief student ambassadors.

Co-ordinate risk assessments of the event

Communicate with workshop leads.

Prepare sign-in sheets, and liaise with King’s Security team with regard to registration list.

Email attendees the details of the event and an evaluation form post-event, and analyse the results.

Attend the event, brief speakers, and liaise with catering and AV.

Prepare any reports needed after the event.

Qualifications

Qualifications are not required, but the role would suit a student who can devote a small amount of time daily to pick emails etc.

Skills

Ideally you will be a confident self-starter, able to work independently and to effectively liaise with other departments. You will also need to be comfortable working with senior managers.

Significant experience of events planning and administration (must have organised three events or more).

Excellent written and verbal communication skills.

Excellent attention to detail with the proven ability to work with a high degree of accuracy.

Proven time management and organisational skills.

A proven ability to use initiative and work well under pressure.

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King's Sport & Wellness is seeking a highly passionate individual who employs a person-first approach to deliver individualized coaching and mentoring services to athletes within our Individual Performance Programme and TASS athletes. Our goal is to support athlete well-being while fostering their personal and professional development, alongside their competitive sporting careers, as they transition to, through, and beyond King's College London.

In this role, you will provide holistic support, addressing both personal and lifestyle needs while promoting activity and development that enables athletes to grow both as individuals and as sports performers. You will work proactively to assist athletes in planning their transition to and from elite-level sport, offering continued long-term support as needed.

We support a diverse range of individuals, and this role will involve working closely with our key partners, including TASS, Charlton Athletic, local councils, and King's Performance Athletes. Your work will be delivered through one-on-one appointments as well as group workshops. This is a part-time position, with a maximum of 10 hours per week, though hours may vary throughout the year. Flexibility is required, including availability to work evenings when necessary.

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Must hold either Talented Athlete Lifestyle Support (TALS) or Level 3 Certificate in Athlete Personal Development and Lifestyle (ADPL)

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Previous experience working in a similar role supporting TASS and/or university student athletes
Experience in providing holistic support that addresses not only athletes' performance but also their personal, mental, and emotional well-being. You should be comfortable offering guidance on lifestyle, career development, and transitioning out of elite sport.
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Strong ability to actively listen and engage with athletes in a way that is empathetic and non-judgmental. You must be able to build trust and rapport, creating a safe space for athletes to discuss their personal, academic, and sporting challenges.
Ability to work effectively within a multidisciplinary team, liaising with coaches, performance staff, and external partners
A good understanding of the challenges faced by athletes when transitioning from elite-level sport, as well as strategies for supporting that transition, would be an advantage.
Previous experience of being a high performing athlete is desirable

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Athlete Lifestyle Advisor

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London - South Eas

Temporary / Interim

Qualifications

Must hold either Talented Athlete Lifestyle Support (TALS) or Level 3 Certificate in Athlete Personal Development and Lifestyle (ADPL)

Skills

Previous experience working in a similar role supporting TASS and/or university student athletes
Experience in providing holistic support that addresses not only athletes' performance but also their personal, mental, and emotional well-being. You should be comfortable offering guidance on lifestyle, career development, and transitioning out of elite sport.
Strong written and verbal communication skills to effectively engage with athletes, team members, and key partners. You should be able to deliver information clearly and supportively in both one-on-one settings and group workshops.
The ability to adapt to different situations and respond flexibly to the varying needs of athletes. This includes being available for evening appointments when necessary, and adjusting your approach based on the time of year or individual circumstances.
Strong organizational skills to manage individual appointments, workshops, and varying workloads efficiently within the part-time nature of the role.
Strong ability to actively listen and engage with athletes in a way that is empathetic and non-judgmental. You must be able to build trust and rapport, creating a safe space for athletes to discuss their personal, academic, and sporting challenges.
Ability to work effectively within a multidisciplinary team, liaising with coaches, performance staff, and external partners
A good understanding of the challenges faced by athletes when transitioning from elite-level sport, as well as strategies for supporting that transition, would be an advantage.
Previous experience of being a high performing athlete is desirable