Admin Assistant

King’s Health Partners Women and Children Health are looking for an administrative assistant to support the services we provide.

The candidate would be expected to complete a range of office duties, including:

• Arranging regular and ad hoc meetings as required by the team (virtual and room bookings)


• Providing secretariat support for work stream meetings, Executive and Programme boards


• Managing the shared file management system


• Coordinating recruitment and onboarding for undergraduate interns and civil service secondees – with responsibility for coordinating induction equipment and introductions


• Coordinating and facilitating the delivery of research skills clinics, research seminars  and various education and training courses provided through a partnership with King’s College London


• Providing secretariat and coordinating support for research projects delivered through our Ask the Institute rapid advisory service.

This is a full-time role that could last for 4 to 12 weeks.

You will report directly to the programme manager and work collaboratively across the King’s Health Partners Women and Children’s Health Clinical Academic Partnership.

3 A Levels (Desirable)

We are looking for a candidate with the following skills:

• Experience in event and office space management, with an eye for detail


• Good IT skills and the ability to pick up new digital systems quickly – must be comfortable using Microsoft Office, including Teams.


• Strong organisation and prioritisation skills and the ability to deliver objectives on time


• Capable hybrid worker who can convey information creatively and clearly in person and online


• Self-sufficient team player able to adapt to different environments and people


• Ability and confidence to spot and suggest improvements to processes