Administration Co-ordinator Job - London - South East | Office, Clerical & Administration

Job Description

At King's, we owe our success to people and processes. An Administrative Coordinator is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver with excellent communication skills and attention to detail. Ideally, The candidate should have experience working in an office environment, performing administrative tasks, and supporting coworkers. An ability to multitask and work on your own is desirable.

This role is for 3 days a week, 21 hours a week. Days can be negotiated.

This role will be for 3 months until the 31st of October, with the scope to extend

The Administration Coordinator will assist the Business Manager in admin tasks, these duties include:

PO raising, receipting and tracking
Invoice paying and queries
Fact-finding for general enquiries
Complete auditing of IT equipment
Small-scale projects such as organising leave-booking systems and the organisational structure
Data entry and general admin support
Organising the SharePoint.
Other ad-hoc admin duties
Assisting the Business Manager in the day-to-day operational aspects of the Directorate
Support projects aimed at improving operations within the Directorate.
Updating the Directorate records to ensure accurate and consistent data accounts.
Assist with event and function planning including catering and room booking.

Brand & Marketing is a large vibrant department. If you enjoy variety and working in a fast-paced environment then this could be the role for you.

Qualifications

No qualifications needed

Skills

This job is ideal for someone looking for some experience for three months.

Below is a list of desired skills or experience

Previous admin experience would be good but not required.
A positive and can-do attitude.
Able to act independently and able to use initiative to fact-find.
Comfortable using finance systems or able to pick up the use of systems quickly.
Comfortable using Click up, Excel, Sharepoint or willing to learn.
An intermediate level of UX/UI knowledge in SharePoint would be a bonus.

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- To assist with representing King's Residences and answering accommodation queries by working at other on-campus and off-campus activities; this will include supporting open days and offer holder days and other events. - To commit to becoming an accommodation tour guide at a particular residence, however demonstrate willingness and flexibility to work on least one other residence. - To be a positive student role model, encouraging young people to consider King?s College London Residences as a viable and attractive option. - To offer support to young people, mature learners and fellow staff members involved in the activities, in a safe and friendly manner. - To welcome guests and help run a range of marketing activities such as Open Days, Offer Holder Days and ad-hoc events. - To promote the university internally using an array of online social media. - To take an active role in personal development through training opportunities. - To be available for ad-hoc tours for other members of the department. - To provide feedback to the King's Residences Marketing team. General; - All ambassadors are expected to adhere to King?s policies and procedures. - Interviews will take place on the week beginning 17 February 2025 Ambassadors will be requirement to attend a training session. - This role is flexible around your studies. The hours of work per week will vary depending on event requirements. There is no minimum hours required to work per week, however students are expected to work a minimum of 2 events /open days

Qualifications

Requirements; - Students should have a good knowledge of living and applying to live in King?s College London Halls of Residences. Personal characteristics/ other requirements; - Current student at King?s College London - Currently live or lived in King?s College London residences - Excellent team player - Friendly and approachable face-to-face manner - Enthusiasm for Higher Education and King?s - Ability to multi-task and work to deadlines - Ability to work independently and take the initiative when necessary - Willingness to work out of normal hours and occasionally travel for work as necessary - Highly organised - Willing to offer training and support to others in best practice

Skills

Experience; - Experience of working with children and/or young people - Experience of delivering tours or presentations Skills; - Ability to prioritise workload -Good attention to detail - Excellent verbal and written communication skills - Confident speaker with the ability to engage audiences - An eagerness to attract students to study at King?s College London - Ability to absorb new information