Academic Coordinator 0.6 FTE

Job Description

This advert is for the role of Academic Coordinator for 21 hours per week. An alternative job advert is available for a 1.0 FTE role.

The Academic Coordinator will be joining a small team, the Forensic Biochemistry Research Group, within the Department of Analytical, Environmental and Forensic Sciences. This team will be in constant collaboration with representatives from Kazakhstan and external consultants.

On a day-to-day basis the role holder will be working alongside the Programme Administrator and the Programme Tutor for the coordination and running of the Programme from an early stage until the very end, ensuring the quality and standards of this course as a  programme in higher education. This role will include tasks from administrative housekeeping, budget management, organisation of lectures and other formative activities, including trips inside and outside the UK, and networking and public relations; as well as support and pastoral care for the students. The role holder will also be expected to engage in some teaching activities for the design and delivery of workshops, lectures and other formative activities.

The role holder will be providing support to the Programme Administrator in the following tasks:

• Contribute to the review, update and enhancement of programme documentation students and staff, including staff and student handbooks 
• Ensure students are properly enrolled on the Student Register platform and that they have access to all needed resources.
• Contribute on the design of the course site on the educational online platform KEATS.
• Ensure all teaching resources are made available on KEATS and that students are made aware of it.
• Plan and prepare the course timetables using the KCL available software and communicate with students throughout the year. 
• Co-ordinate and deliver the social events as part of the programme, such as welcome event and award ceremony. 
• Work with the Programme Administrator and Tutor to plan, schedule and execute all additional educational activities part of the programme. This will involve liaising with internal and external experts in the field of forensic science and law, inviting experts to speak at KCL. 
• Co-ordinate along with the rest of the team any educational trips outside of campus.
• Support the Programme Tutor and Administrator in the provision of pastoral care to all students including advising students regarding KCL, Faculty and Departmental regulations and protocols, scheduling student appointments and assisting with any necessary follow-up actions.
• Provide support to the students with any matters related to life in London, including, but not limited to, NHS registration, public transport and accommodations.
• Provide data reports and analysis as requested. 
• Support the Programme Tutor and Administrator in the assessment of the participants throughout the course.
• Provide the Programme Tutor and Administrator with pedagogical support with the delivery or moderation of different pedagogical activities.

General

• Obtain a detailed understanding of KCL, Faculty and Departmental regulation and policy in order to carry out duties and to provide accurate support and guidance to students and teaching staff. 
• Draft correspondence and format reports, academic papers and other documentation as appropriate.
• Undertake general office administrative duties for the team including, filing expenses, paying invoices, filing, photocopying, scanning as required.
• Contribute to the development of systems and processes designed to enhance the overall quality of the service provided by the programmes administrative team.
• Attend Faculty and Institutional professional services meetings to share good practice and receive/disseminate information.
• Commit to your own professional personal development and training.

At least an Undergraduate degree in a relevant discipline.

It would be desirable if the individual has a master's degree in a relevant subject.

The ideal candidate will have:

• An understanding of teaching-related admin skills
• Sound knowledge of administrative and project coordination skills
• A good knowledge of the principles of teaching and learning
• Good knowledge of relevant pedagogical skills

In addition to this, the candidate should have some experience in:

• Co-ordination of an education programme
• Budget planning and management
• Teaching administration
• Event planning and coordination
• Teaching in higher education
   

Finally, we are looking for candidates who:

• Can work in a team
• Is capable of multitasking
• Can use their own initiative
• Is willing to contribute to the pastoral care of the students
• Has good communication skills
• Has good time management skills
• Is capable of working under pressure and in time-constrained circumstances.