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Communications And Administration Assistant
Job Description
We are seeking a highly organised Communications and Administration Assistant to provide support across Core Facilities and Research Infrastructure & Sustainability. Both teams are based within Research Platforms in the Research Management and Innovation Directorate (RMID) at King?s College London.
The Core Facilities team is made up of seven centres of expertise, offering distinctive and innovative research capabilities and providing access to state-of-the-art equipment, techniques, services and training.
The Research Infrastructure & Sustainability team deliver College-wide support, solutions and tools to support the research community to financially and sustainably maintain and develop research equipment and lab space across the university.
The Communications and Administration Assistant will work closely with the Business Delivery Manager to provide administrative support and ensure efficient operations across a multi-disciplinary team. Key responsibilities will include keeping the web and SharePoint pages current, supporting with the delivery of branded communication materials and providing administration support for project and recruitment activities. There will be an opportunity to get involved in the planning and delivery of events and gain experience in Research Facility Management.
The position would suit a highly organised, customer focused individual, with a proactive and detailed approach, strong communication skills and ability to work autonomously.
This is a 6 month post and we will consider both full and part time applicants. Please submit your CV and a cover letter to be considered for this position.
Key Responsibilities
- Provide administrative support to ensure the efficient delivery of Research Platforms operations and act as the point of contact for administration queries
- Schedule team meetings and capture meeting minutes/actions
- Support with recruitment and onboarding activities, including liaising with candidates, scheduling interviews, preparing and issuing onboarding materials
- Work closely with the Business Delivery Manager to keep the Research Facilities webpages current, gathering information and creating and editing content via King?s CMS Contensis, including facility information, news and events, team profiles and publications
- Work with the Research Platforms team to keep the Research Facilities SharePoint sites up to date, including editing and uploading new content and resources, such as templates, FAQ documents and MS Forms and adhering to version control processes
- Support with the collation and submission of content for communication materials, including for the webpages and newsletters
- Maintain the shared team calendar, ensuring important dates are included and communicated to the team
- Act as team administrator for PURE, creating profiles for new team members, updating biography information and linking PURE profiles on Contensis
- Assist in the planning and delivery of Research Platforms events, including the Winter and Summer Away Days, Research Spotlight series and facility visits
- Identify opportunities to improve and streamline administrative processes and support in the delivery of new processes and initiatives
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
Qualifications
None
Skills
- Experience providing administrative support to a multi-disciplinary team.
- Excellent planning and organisational skills, able to execute multiple tasks to manage competing priorities.
- Demonstrable ability to use the Microsoft Office applications, including SharePoint, Excel, and Teams.
- Excellent communication skills, both written and verbal and experience delivering communication materials to a variety of audience.
- Strong interpersonal and relationship management skills.
- Detailed and focused approach, ability to record and manage data accurately, and in accordance with GDPR requirements.
- Good time management and decision-making skills
- Proactive and flexible approach, able to respond to shifting priorities and willing to learn new techniques and skills to support service delivery
There are a number of duties and responsibilities that we ask all employees to be familiar with and adhere to. We ask that the successful candidate:
- Positively contributes to an environment at King?s that truly represents Our Principles in Action and where every individual feels safe, secure and supported.
- Always complies with the requirements of health and safety regulations to ensure their own wellbeing and that of their colleagues.
- Has an understanding of sustainability, including its impact on the University and the work we do, and engages in sustainable practices in the workplace.
- Ensures they are working in a safe environment, where they comply with our Health and Safety regulations and ensure confidentiality, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
- Complies with King?s protocols on the appropriate use of telephone, email and internet facilities.
MORE JOBS LIKE THIS
LSBU?s Content & Creative Team are offering two fixed term roles helping to support content creation for the university.
The two roles are predominantly the same but one with more focus on editing and filming whilst the other offers more experience with social media, monitoring and content creation for platforms.
The role of a Content Officer will be fast-paced and exciting, often working to new briefs and helping to provide expertise to a number of different content challenges.
You?ll work alongside content creators with expertise in graphic design, recruitment and social media and filming and photography so will be hands on and able to obtain experience across all disciplines. You?ll not only learn new skills but also will work alongside current students, who feature in our content, directing and managing content projects and work as part of the wider Marketing, Recruitment and Communications function here at LSBU.
There may be the possibility of permanent roles in Spring/Summer 2025.
To apply please provide your CV and a covering letter detailing why you are suitable for the role (referencing the selection criteria).
Teams/Telephone interviews will take place as and when applications are received, and the job advert will be closed when appointments have been made.
Qualifications
Main Roles & Responsibilities:
To work alongside the Senior Content Officer, Senior Content Producer and Senior Graphic Designer to produce and maintain digital promotion assets for LSBU.
Support, or lead, filming requirements and creative direction where necessary with the MRC (Marketing Recruitment and Communications) department and wider business.
Manage an audit of digital content and identify areas for improvement.
Repurpose existing content and update brand templates for use across digital channels.
Work with team members to respond to new briefs and determine content requirements.
Take a lead on editing video and photographic content.
Help support Student Ambassadors, including assigning tasks once agreed and coordinating projects.
Ensure that no content brings LSBU into disrepute.
Support the content Team with administrative tasks, social media monitoring requirements and research as appropriate.
Skills
Purpose of Job:
To develop and deliver creative services that bring LSBU?s brand to life and fulfils the University?s promotional needs across a range of digital communications. The post-holder will generate compelling digital content and solutions to communications challenges.
The role is required to
deliver a highly effective editing service
carry out filming projects
maintain an image database
support photography requirements
assist with design templates.
assist with social media monitoring and daily posting activity.
LSBU's Content & Creative Team are offering two fixed term roles helping to support content creation for the university.
The two roles are predominantly the same but one with more focus on editing and filming whilst the other offers more experience with social media, monitoring and content creation for platforms.
The role of a Content Officer will be fast-paced and exciting, often working to new briefs and helping to provide expertise to a number of different content challenges.
You'll work alongside content creators with expertise in graphic design, recruitment and social media and filming and photography so will be hands on and able to obtain experience across all disciplines. You'll not only learn new skills but also will work alongside current students, who feature in our content, directing and managing content projects and work as part of the wider Marketing, Recruitment and Communications function here at LSBU.
There may be the possibility of permanent roles in Spring/Summer 2025.
To apply please provide your CV and a covering letter detailing why you are suitable for the role (referencing the selection criteria). Please send your CV and Cover Letter to Helen Marshall - marshah5@lsbu.ac.uk
Teams/Telephone interviews will take place as and when applications are received, and the job advert will be closed when appointments have been made.
Qualifications
Main Roles & Responsibilities:
To work alongside the Senior Content Officer, Senior Content Producer and Senior Graphic Designer to produce and maintain digital promotion assets for LSBU.
Support, or lead, social media requests and help to provide creative direction where necessary with the MRC team and wider business.
Work with team members to respond to new briefs and determine content requirements.
Manage an audit of content and identify areas for improvement.
Repurpose existing content and help create template options for digital channels.
Help to support Student Ambassadors, including assigning tasks once agreed and coordinating projects.
Ensure that no content brings LSBU into disrepute.
Support the content Team with administrative tasks, evaluation and research as appropriate.
Skills
Purpose of Job:
To develop and deliver creative services that bring LSBU?s brand to life and fulfils the University?s promotional needs across a range of digital communications. The post-holder will generate compelling digital content and solutions to communications challenges and help manage social media requirements.
The role is required to
Deliver visual content for a range of communication channels
Manage social media monitoring and reporting
Maintain a content database
Support additional photography and filming requirements where necessary
assist with design templates.
LSBU's Content & Creative Team are offering two fixed term roles helping to support content creation for the university.
The two roles are predominantly the same but one with more focus on editing and filming whilst the other offers more experience with social media, monitoring and content creation for platforms.
The role of a Content Officer will be fast-paced and exciting, often working to new briefs and helping to provide expertise to a number of different content challenges.
You?ll work alongside content creators with expertise in graphic design, recruitment and social media and filming and photography so will be hands on and able to obtain experience across all disciplines. You?ll not only learn new skills but also will work alongside current students, who feature in our content, directing and managing content projects and work as part of the wider Marketing, Recruitment and Communications function here at LSBU.
There may be the possibility of permanent roles in Spring/Summer 2025.
To apply please provide your CV and a covering letter detailing why you are suitable for the role (referencing the selection criteria). Please send your applications to Helen Marshall - marshah5@lsbu.ac.uk
Teams/Telephone interviews will take place as and when applications are received, and the job advert will be closed when appointments have been made.
Qualifications
Main Roles & Responsibilities:
To work alongside the Senior Content Officer, Senior Content Producer and Senior Graphic Designer to produce and maintain digital promotion assets for LSBU.
Support, or lead, social media requests and help to provide creative direction where necessary with the MRC team and wider business.
Work with team members to respond to new briefs and determine content requirements.
Manage an audit of content and identify areas for improvement.
Repurpose existing content and help create template options for digital channels.
Help to support Student Ambassadors, including assigning tasks once agreed and coordinating projects.
Ensure that no content brings LSBU into disrepute.
Support the content Team with administrative tasks, evaluation and research as appropriate.
Skills
Job Description: Content Officer (social media & digital)
Responsible to: Senior Manager, Content & Creative
Purpose of Job:
To develop and deliver creative services that bring LSBU?s brand to life and fulfils the University?s promotional needs across a range of digital communications. The post-holder will generate compelling digital content and solutions to communications challenges and help manage social media requirements.
The role is required to
Deliver visual content for a range of communication channels
Manage social media monitoring and reporting
Maintain a content database
Support additional photography and filming requirements where necessary
assist with design templates.
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