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Senior School Administrator/EA
Job Description
To provide executive assistant services to senior academics including professors, to support them in fulfilling academic, research and professional roles. This will include assessing existing administrative systems, making recommendations and decisions, and both initiating projects and project management as the need arises. Fulfill health and safety (H&S) responsibilities for the School by keeping abreast of H&S legislations, ensuring sufficient measures are in place to control risks and to comply with the law and linking with the College?s Health and Safety and Environmental Planning Office (HSEPO). To be the first point of contact in the School for matters regarding facilities and estates, and maintain relationships with the relevant suppliers both internally and externally. This will include planning and organising of projects, liaising with architects, builders and service providers where necessary. To be responsible for space management in the School and be the first point of contact for new starters and leavers. To be responsible for IT purchasing for the School and IT budget management. Role outline: Key responsibilities and objectives of the job: - Provide administrative and secretarial support, including minute taking and the professional production of reports and presentations. - Make decisions on behalf of School manager/professor that will have an impact on others, such as assisting with budget planning and setting administrative policy. - Maintain electronic diaries. Organise all aspects of meetings and appointments, including room booking, refreshments, greeting visitors, producing itineraries for any offsite and overseas meetings and some event management. - Organise travel arrangements, including booking overseas flights and accommodation. - Use the King?s purchasing system to ensure that goods and services needed are received on time. Take the responsibility for purchasing of IT equipm,ent for the School and to managed the School IT budget. - Liaise with finance departments regarding expenses, invoicing, purchasing queries, and management account queries. - To keep the School updated and informed of any H&S requirements, linking with the College?s HSEPO team. - To be the main point of contact in the School for any H&S related needs, including new starter briefings and leavers reports. - To encourage training for and awareness among staff of H&S requirements. - To carry out H&S assessments, investigations and inspections within the School. - To maintain clear and up to date records of the space within the James Clerk Maxwell Building.
Qualifications
Degree level qualification or equivalent
Skills
Knowledge/skills: - Strong interpersonal and communication skills - Excellent administrative skills - Knowledge of Higher Education - Excellent written and oral communication skills - Excellent IT skills (Microsoft Office, Internet, databases) - Knowledge of financial and accounting processes Experience: - General administrative experience - General PA/EA experience - Experience of supporting senior managers - Experience of managing small projects - Experience of simple data analysis and interpretation - Experience of facilities, space and estates management - Experience of H&S management
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Qualifications
BSc
Skills
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Experience in a laboratory
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Experience in troubleshooting laboratory protocols
Job Description
The Drug Control Centre is seeking an enthusiastic, committed individual to work within an accredited laboratory environment carrying out sports testing. The role is dynamic and involves supporting the senior IT officer to ensure that the Laboratory Information Management System (LIMS) for the Drug Control Centre is fit-for-purpose and running smoothly in order to maintain accreditation to ISO 17025 and World Anti-Doping Agency (WADA) International Standard for Laboratories. This will require the post holder to be knowledgeable and competent in the use of standard software packages such as Excel, Access and ideally Power-BI. An understanding of data management and processing is needed since the postholder will be required to produce standard information about sample throughput and validate spreadsheets for laboratory analysts..
The Post holder will be a member of the DCCs IT team, providing high quality expertise in IT for sports testing purposes. This will include oversight of the laboratory PCs (hardware and software). We are seeking an organised, efficient individual who can both work alone and within a team. Some routine work within sample receipt will also be required under the direction of the Senior IT officer to support analysts with IT issues as well as administrative staff in registration and reporting of results onto LIMS. This role is wholly campus-based because of the confidentiality and security requirements of the position and WADA requirements for data integrity.
The post holder will:
- Contribute to the delivery of a bespoke IT service across the Drug Control Centre
- Support the Senior IT Officer to ensure the efficient functioning of the test result and other analytical data created through the analysis of biological samples in accordance with the World Anti-Doping Agency (WADA) Code?s International Standard for Laboratories and World Anti-Doping Agency and ISO 17025 accreditations
- Support the smooth running of the LIMS from booking in samples, communicating data to analytical instruments, analysing samples, processing and archiving analytical data, to reporting the samples to the correct authorities (such as UK Anti-Doping and professional sports bodies).
- Under the direction of the Senior IT Officer develop knowledge and understanding of the use of Power-BI for the dissemination of management information and to provide Key Performance Indicator reports as required by the Laboratory Operations Manager or other members of the senior team
- Support the Senior IT Officer within the Drug Control Centre to ensure the maintenance and continuous improvement of the LIMS Systems.
- Assist the Senior IT Officer with producing Invoices and management reports
- Assist the Senior Quality Manager to implement, review and validate DCC spreadsheets and maintain electronic records of all DCC spreadsheet (both controlled and non-controlled).
- Take responsibility for the IT software and hardware Inventory and maintain up-to-date electronic records
Qualifications
n/a
Skills
IT
To organise & catalogue a stock of IT equipment on an inventory list in an Excel spreadsheet.
Duties:
We require a person for 2 full days to organise a stock of IT equipment. The equipment includes, monitors, basic peripherals and cables.
Location:
James Clerk Maxwell Building, Waterloo Campus
Qualifications
N/A
Skills
Experience in using Excel Have the physical capabilities to move equipment, sort and record within a confined space.
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